Admin / Office Manager

Admin / Office Manager
Status: Full Time
Work Type: In person
Job Type: Temp-to-Hire
Pay: $33–$37/hour
Schedule: 1st Shift – 7:30 AM to 4:00 PM, Monday through Friday
Location: Minneapolis, MN

Job Summary:
We are seeking an experienced and highly organized Admin / Office Manager to support warehouse operations for a growing organization in Minneapolis. This role is the first point of contact for visitors and plays a critical part in managing administrative, inventory, and logistics functions. The ideal candidate will be a proactive, detail-oriented professional with experience in office administration, invoicing, and freight coordination.

Key Responsibilities:
• Serve as the front-line receptionist and provide a professional and welcoming presence.
• Write and manage purchase and sales orders.
• Create purchase tickets and customer invoices accurately and on time.
• Schedule outbound freight shipments and coordinate with carriers.
• Review and verify freight bills for accuracy before processing payments.
• Schedule inbound shipments from dealers and suppliers.
• Support monthly inventory processes and data entry.
• Assist the Non-Ferrous General Manager with administrative and operational tasks as needed.

Qualifications:
• Proven experience in office administration, logistics, or warehouse coordination.
• Strong written and verbal communication skills.
• Excellent organizational skills with the ability to prioritize and multitask.
• Proficient in Microsoft Office Suite and business systems for order entry and invoicing.
• Detail-oriented with a high level of accuracy in data entry and financial documentation.
• Experience working in a warehouse office environment is a plus.

Working Conditions:
• Office-based work within a warehouse setting.
• Regular use of computers, phones, and administrative systems.
• Collaboration with internal teams, suppliers, and carriers.

About Us:
At The Vision Companies, we go beyond matching skills to job descriptions. We advocate for you, ensuring a win-win for both candidates and clients by finding the right fit, not just any fit. Our personalized approach, grounded in core values, means we carefully select opportunities that align with your goals. We support you every step of the way and follow up to ensure satisfaction, treating each person as a valued individual.

Benefits:
Enjoy a comprehensive benefits package that includes paid time off, paid holidays, and health insurance covering medical, dental, and vision needs. We offer term life insurance, short-term disability benefits, and a 401K plan to secure your future. Benefit from competitive wages, performance-based pay increases, and bonuses. Additionally, we provide safety and employee referral bonuses, along with exciting gift giveaways throughout the year. Plus, you'll have the support of an amazing team of recruiters dedicated to advocating for you every step of the way!