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Bookkeeper

Hudson Milestones | 365-381 Clendenny Avenue, Jersey City, NJ 07304

Job Details:

  • Position Type: Full-Time, Non-Exempt
     
  • Work Location: In-Person, On-Site
     
  • Schedule: Monday–Friday, 8:30 AM – 5:00 PM
     
  • Salary Range: $45,000 – $55,000/year (based on experience)

Job Summary:

Hudson Milestones, a nonprofit agency serving individuals with intellectual and developmental disabilities, is seeking a reliable and detail-oriented Bookkeeper to support our Finance Department. The Bookkeeper is responsible for the accurate recording of financial transactions, assisting with accounts payable/receivable, data entry, reconciliations, and supporting audits and compliance activities.

This role is essential to maintaining the integrity of our day-to-day financial operations and supports the agency’s ability to fulfill its mission through sound fiscal management.

Key Responsibilities:

Accounts Payable/Receivable:

  • Review and enter vendor invoices into the accounting system.
     
  • Ensure invoices are properly coded, approved, and paid on time.
     
  • Process check runs and maintain organized payment records.
     
  • Follow up with vendors regarding discrepancies or payment issues.
     
  • Prepare and issue client invoices as required.
     

Banking & Reconciliation:

  • Reconcile bank statements and credit card accounts monthly.
     
  • Ensure accurate posting of cash receipts and disbursements.
     
  • Record deposits and monitor bank balances for accuracy.

Data Entry & Recordkeeping:

  • Maintain the general ledger and input journal entries as directed.
     
  • Organize and maintain all financial files, including supporting documentation.
     
  • Assist with maintaining fixed asset schedules and depreciation records.

Payroll & Support:

  • Assist Accountant with payroll data entry and employee changes (not processing).
     
  • Reconcile payroll deductions and benefits reports as needed.

Grant & Program Support:

  • Support tracking of grant expenditures for accuracy and compliance.
     
  • Maintain detailed records to support grant reporting and reimbursement claims.

Audit & Compliance Assistance:

  • Assist in preparing financial records for annual independent audits.
     
  • Respond to auditor and funder requests for supporting documentation.
     
  • Maintain confidentiality and ensure proper internal controls are followed.
     

Administrative Support:

  • Provide support to the Finance Department on special projects.
     
  • Assist with preparing financial reports for internal and external stakeholders.
     
  • Communicate professionally with staff, vendors, and partners.

Qualifications & Requirements:

  • Associate’s degree in Accounting, Finance, or related field (Bachelor’s preferred).
     
  • Minimum 2 years of bookkeeping or financial recordkeeping experience.
     
  • Experience in nonprofit accounting or fund accounting is a plus.
     
  • Proficiency with Microsoft Excel and accounting software (QuickBooks, Paychex Flex, or similar).
     
  • Strong organizational skills with attention to detail and accuracy.
     
  • Ability to manage multiple tasks and deadlines in a team-oriented environment.
     
  • High level of discretion when handling confidential financial data.
     
  • Familiarity with GAAP and nonprofit financial practices preferred.
     
  • Must be 21 years of age or older with a valid New Jersey driver’s license.

What We Offer – Benefits:

  • Health, Dental & Vision Insurance
     
  • Health Savings Account
     
  • Voluntary Life Insurance (Mass Mutual)
     
  • Paid Time Off (Vacation, Sick Leave, Holidays)
     
  • 401(k) with generous company match
     
  • Liberty Savings Credit Union access

About Our Workplace:

Hudson Milestones is a 501(c)(3) nonprofit organization and a 2025 NJ Top Workplace winner! For over 75 years, we have been dedicated to enhancing the quality of life for individuals with developmental disabilities in Hudson County.

We are an equal opportunity employer, committed to a diverse, inclusive, and supportive work environment. Accommodations are available for applicants with disabilities in accordance with the ADA. To request one, please email hmrecruiting@hudsonmilestones.org.

Note: The salary range and benefits listed comply with the New Jersey Pay Transparency Act. Actual compensation may vary depending on qualifications and experience.