Executive Assistant

Executive Operations Assistant / Secretary to the Executive Director – Internship

About GK Media Group

GK Media Group is a mission-driven media startup redefining journalism through structure, transparency, and clarity. Our proprietary technology and disciplined editorial model are built to create a news ecosystem that explains, contextualizes, and prepares people for the real world—without cheap outrage.

Joining now means working directly with leadership while the company’s editorial systems, studio production, and IP framework are still being built.

Role Overview

We’re looking for an Executive Operations Assistant / Secretary (Intern) to work side by side with the Executive Director and sit at the intersection of podcast production, editorial workflows, studio projects, IP protection, and day-to-day operations.

This is not a pure admin role. Yes, you’ll handle scheduling and communication—but you’ll also help coordinate live productions, track content pipelines, sit in on high-level meetings, and help keep critical projects (from podcasts to patents) moving.

You will have visibility into how a media/tech startup actually runs and the chance to take real ownership over systems and follow-through, not just calendars.

What You’ll Do

1. Executive Support & Coordination

Manage the Executive Director’s calendar and coordinate meetings with internal teams, candidates, partners, and advisors.

Help organize priorities across editorial, studio, tech, and operations so nothing critical falls through the cracks.

Draft and refine emails, short memos, and follow-up notes on behalf of the Executive Director.

2. Podcast & Studio Production Support

Help coordinate scheduling for podcast recordings, prep calls, and studio sessions.

Track episode status from idea → outline → recording → editing → release.

Maintain shared docs and checklists for studio workflows (run-of-show, asset needs, deadlines, etc.).

Assist with communication between hosts, producers, designers, and editors to keep projects on time.

3. Editorial & Content Pipeline Support

Sit in on select editorial meetings to take notes and track decisions.

Help maintain simple trackers for upcoming articles, newsletters, and key deadlines.

Assist with organizing briefs, outlines, and reference materials in shared drives/Notion so writers and editors can find what they need quickly.

4. IP & Confidential Projects Support

Help organize documents related to IP protection efforts (patent filings, NDAs, internal guidelines, versioned drafts).

Maintain updated lists of who has access to what, and help ensure confidentiality is respected in day-to-day workflows.

Assist in preparing clean, organized materials for lawyers, advisors, and other external partners when needed.

5. Meetings, Notes, & Follow-Through

Join selected leadership, studio, and editorial meetings to capture notes, decisions, and action items.

Distribute concise summaries and next steps to attendees.

Track follow-up items and remind owners of deadlines so decisions turn into action.

6. Systems & Organization

Help keep Google Drive, Notion, and other tools logically organized across divisions.

Create and maintain simple, practical lists and dashboards for the Executive Director (key projects, status, upcoming deadlines).

Suggest small process improvements as you see patterns in how the team works.

What You’ll Gain

Front-row exposure to how a media/tech startup is built across editorial, studio, tech, and IP.

Experience supporting a founder-level executive and seeing how strategy turns into daily execution.

Hands-on involvement in podcast production, editorial pipelines, studio projects, and IP organization—not just basic admin.

Concrete, résumé-ready experience in executive support, operations, and content production coordination.

Internship Structure & Compensation

This is an unpaid internship.

As GK Media Group grows, strong interns may be considered for future paid or equity-based roles, depending on company needs and separate written agreements; no such opportunities are guaranteed.

Qualifications

Strong written and verbal communication skills.

Very organized, responsive, and comfortable managing details across multiple projects.

Able to handle sensitive information with discretion.

Comfortable with Google Workspace (Gmail, Calendar, Docs, Drive); willing to learn Notion and other tools.

Reliable follow-through—if it’s on your list, it gets done.

Interest in media, journalism, or startups is a plus; prior executive support or operations experience is helpful but not required if you can show the skills.

Details

Type: Unpaid internship.

Location: Remote-first, with optional hybrid collaboration in Boston or New York City.

Schedule: Flexible and designed around school or other commitments, but requires consistent communication and presence during agreed-upon core hours.

Join GK Media Group

If you want to be close to the real decisions, touch everything from podcasts to IP docs, and help keep a founder and an early-stage company running smoothly, this is that role.