Purchasing Clerk

Primary Purpose: 

Assists the Purchasing Specialist and Director in coordinating, advertising and accounting for bids and  proposals in accordance with procurement policies and procedures. 

Qualifications: 

Education/Certification: 

Must possess a high school diploma or GED. Two years purchasing or school business experience or 24  semester hours of college credit preferred  

Special Knowledge/Skills: 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  

Major Responsibilities and Duties: 

Assists departments, campuses and vendors with purchasing related matters. 

Receives and accounts for bid & proposal packets submitted by vendors. 

Reviews bids & proposals for required documents and coordinates with vendors in obtaining required  information. 

Manages the online procurement system and approved vendor listings. 

Acknowledges through the Texas Ethics Commission Website all conflict of interest documents associated  with bids proposals. 

Assists the purchasing specialist in conducting reference checks associated with bid specifications and  obtaining quotes for goods and services from vendors and cooperatives. 

Assists the purchasing specialist in preparing and reviewing procurement language for standard terms and  conditions and contractual agreements between the school district and vendors. 

Submits advertisement for bids and Public Notices.

Killeen ISD 

Maintains and establishes vendor profiles and manages tax related data providing vendors with required IRS  documentation. 

Researches district needs and obtains quotes from vendors meeting the required specifications. Maintains technology and procurement online acquisition sources for the district. 

Assists district customers with procurement policies and procedures. 

Establishes and maintains vendor relations. 

Establishes and maintains appropriate files for Purchasing Services. 

Performs other duties as may be assigned by the Director for Purchasing Services. 

Supervisory Responsibilities: 

This job has no supervisory responsibilities.  

Mental Demands/Physical Demands/Environmental Factors: 

Tools/Equipment Used: Ability to use peripheral devices, high level language programming concepts, data  management software, and application development tools.  

Posture/Physical Demands: Prolonged sitting; regular kneeling/squatting, bending/stooping,  pushing/pulling, twisting. The physical demands described here are representative of those that must be  met by an employee to successfully perform the essential functions of this job. While performing the duties  of this job, the employee is regularly required to sit and talk or hear, to use hands to finger, handle, or feel,  and to stand and walk. The employee is required to regularly lift and carry (less than 15 pounds). Specific  vision abilities required by this job include close vision, distance vision, and ability to adjust focus.  

Motion: Repetitive hand motion; frequent keyboarding and use of mouse; regular walking,  grasping/squeezing, wrist flexion/extension, reaching; may climb ladders. 

Lifting: Regular moderate lifting and carrying (up to 44 pounds); occasional heavy lifting and carrying (45  pounds and over). 

Environment: The work environment characteristics described here are representative of those an  employee encounters while performing the essential functions of this job. Occasional district-wide travel to  multiple campuses, as assigned. The noise level in the work environment is usually moderate.  

Mental Demands: Work with frequent interruptions; emotional control under stress.