Event Planning Coordinator

Event Planning Coordinator (Full-Service Catering)

Baker’s Best Catering – Needham, MA
Full-Time | On-Site |

Job Summary

Baker’s Best Catering is seeking a Catering Event Coordinator with 2–3 years of hospitality experience in event planning to join our growing team. This role is ideal for a detail-oriented professional who thrives in a fast-paced environment and has strong client communication, multitasking, and organizational skills.

You will coordinate corporate events, social events, and non profit events working closely with clients and internal teams to ensure seamless execution.

We’re a close-knit, collaborative team that takes pride in bringing events to life. If you enjoy fast-paced work, creative problem-solving, and seeing events come together from start to finish, you’ll feel right at home here.

Key Responsibilities

• Coordinate and execute full-service catering events from planning through completion
• Work directly with clients and Sales Managers to plan events
• Manage event logistics including kitchen orders, rentals, beverage orders, and event timelines
• Create and organize floor plans, event notes, and service details
• Communicate event details clearly with operations and off-site teams
• Provide input on event design, setup, and presentation
• Assist with client tastings and site visits
• Reconcile event details and review/approve invoices
• Maintain strong internal communication across departments

Qualifications

• 2–3 years of experience in catering, event planning, or hospitality
• Experience coordinating corporate events and social events
• Strong communication skills (phone, email, and in-person)
• Excellent time management, multitasking, and organizational skills
• Detail-oriented with the ability to manage multiple events at once
• Professional and confident client-facing skills
• Proficiency in Microsoft Excel, Word, and Google Workspace (Docs, Gmail)

Compensation & Benefits

• Salary:             (based on experience)
• Health, dental, and vision insurance
• Paid time off and holidays
• 401(k) 
• Employee discounts

Schedule & Work Environment

• Full-time position
• Must be available for evenings and weekends as needed for events
• Primarily on-site with occasional off-site event support

About Baker’s Best Catering

With over 40 years of experience, Baker’s Best Catering is a leader in full-service catering in Boston and New England, producing events ranging from intimate gatherings to large-scale corporate functions. We are known for our commitment to quality food, exceptional service, and memorable event experiences.

Apply Today

If you have a passion for event planning, catering, and hospitality, and enjoy working in a fast-paced, team-oriented environment, we encourage you to apply.

Submit your resume and a brief cover letter to be considered.

Equal Opportunity Employer

The Gordon Companies is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.