Administrative Assistant
# WE ARE HIRING
## Administrative Assistant
📍 Location: New York, NY
💰 Compensation: Based on Experience
🕒 Full-Time | Part-Time | Internship Available
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### About AIYA Technology System
AIYA Technology System LLC is a fast-growing FinTech and AI technology company specializing in Payment Processing, POS Systems, Agentic AI, Software Development, API Integration, AI Marketing, and Business Automation Solutions.
We serve thousands of merchants across the United States and are committed to helping businesses grow through innovative technology and digital transformation.
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## Position Overview
We are seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations, coordinate internal projects, assist management, and help maintain efficient business processes.
This position is ideal for someone who is proactive, professional, organized, and enjoys working in a fast-paced technology company.
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## Responsibilities
### Administrative Support
• Answer phone calls and respond to emails
• Schedule appointments and meetings
• Maintain company records and documentation
• Organize files and office documents
• Prepare reports, presentations, and correspondence
• Manage calendars for management team
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### Office Operations
• Assist with daily office administration
• Coordinate meetings and company events
• Order office supplies and maintain inventory
• Support onboarding of new employees and interns
• Help maintain office organization and workflow
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### Project Coordination
• Assist management with special projects
• Follow up on tasks and project deadlines
• Coordinate communication between departments
• Maintain project documentation and status updates
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### Client & Vendor Support
• Communicate with clients and business partners
• Assist with customer service inquiries
• Coordinate vendor relationships
• Help schedule client meetings and presentations
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## Qualifications
### Required
✔ Strong organizational skills
✔ Excellent communication skills
✔ Professional phone etiquette
✔ Proficiency in Microsoft Office (Word, Excel, Outlook)
✔ Ability to multitask and prioritize responsibilities
✔ Detail-oriented and dependable
✔ Strong problem-solving skills
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### Preferred
✔ Administrative experience
✔ Office management experience
✔ Customer service experience
✔ Bilingual English & Chinese
✔ Experience with CRM systems
✔ Experience in a technology or business environment
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## Career Growth Opportunities
Administrative Assistant
⬇
Office Coordinator
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Executive Assistant
⬇
Operations Manager
⬇
Director of Operations
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## Why Join AIYA?
✅ Fast-Growing Technology Company
✅ Professional Development Opportunities
✅ Friendly and Supportive Team
✅ Exposure to FinTech and AI Industries
✅ Career Advancement Opportunities
✅ Flexible Work Environment
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AIYA Technology System LLC
📍 100 East Broadway, 12th Floor
New York, NY 10002
📞 1 (888) 999-6002
📧 [HR@aiya.us](mailto:HR@aiya.us)
🌐 [www.aiya.us](http://www.aiya.us)
Join AIYA and become part of an innovative team shaping the future of Payments, AI, and Business Technology.