Administrative Assistant
You have an opportunity to join one of the most highly accredited design teams around. You’ll work with people who all started in the mail room, so to speak, and have formed a great team environment where you can learn, grow and contribute. Our team has created revolutionary guitars, the world’s most successful toys, and devices that help diabetics live full lives. Innovation happens here on a daily basis.
RKS has been at the forefront of Innovation in the United States for the last 42 years. We are considered one of the top firms globally for product design, engineering, and development service, as well as digital design and engineering, and experience design. Our work brings innovation that enhances everyday lives, from sporting goods to dental devices, from wearables to household appliances.
The key to our success is our collaborative and creative environment. Our diverse team is lead by some of the most celebrated and senior professionals in our industry. We work on all projects as a tight-knit team, drawing on each other’s strengths, capabilities, and good humor. Our office is a state-of-the art solar-powered design studio.
We are looking for an administrative assistant to grow with our firm. In this role, you will work directly with experienced and senior leadership and establish rapport with our team to document and synthesize client and internal operations.
You will use a variety of project management tools to inspire, coordinate, and manage the daily activities of your project teams. You will participate in weekly planning meetings to help document and support ongoing projects and initiatives. You will work with project leadership to inform clients of ongoing work and keep internal stakeholders updated on project statuses.
This is an in-person position initially, with the possibility of it becoming a hybrid position in the future. It is for our Thousand Oaks headquarters.
You can find more about RKS: rksdesign.com
In this role, you will:
Build Trust
- Build trust with RKS senior leadership, assisting them with project tracking and proactively identifying issues with communications and projects before they happen
- Communicate Proactively
- Proactively and clearly communicates status and issues internally and with clients
- Oversee and support the planning/preparation of presentation materials, in cooperation with Technical Lead and other team members
- Organize Program Documentation
- Maintain program documentation related to deliverables, schedule, and budget
- Maintain responsibility for project data setup accuracy and organization for internal project management database and server
Coordinate Program Communications
- Document all decisions, meeting minutes, and action items tracking
- Report on program budgets of varying sizes to ensure efficient use of team members’ time
- Communicate regularly internally and externally on program budgets and deliverables
Requirements
- Excellent computer skills including MS Office and Google Workspace
- Strong organizational, written, and verbal communication skills, coupled with responsiveness and follow-through on details
- Ability to develop strong relationships and enable cohesiveness across diverse individual skills and styles
- Work Authorization: Located and authorized to work in the United States. We are unable to offer visa sponsorship at this time
Preferred Requirements
- Familiarity with and/or interest in consulting environments and how they work
Qualifications
- You love what we do! You want to be deeply immersed in the product development process and are willing to educate yourself as needed to truly understand the nature of client work. You like to explore new territories and learn from others.
- You cultivate and thrive in collaborative environments. You have interest and/or experience in inspiring, empowering, and guiding interdisciplinary teams of researchers, strategists, designers, and engineers
- You are committed to high standards of workmanship. You are self-motivated and can work independently with little oversight
- You are an excellent communicator with exemplary writing, presentation, and interpersonal skills
- You are comfortable with ambiguity and complexity, because sometimes that leads to the most unique, unexpected design solutions