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Recruiting Coordinator (Hybrid Schedule)

HHMI is focused on supporting and moving science forward in a variety of different ways ranging from conducting basic biomedical research, empowering educators, inspiring students, developing the next generation of scientists – even stretching into film and media production.  Our Headquarters is in the greater Washington, DC metro area and is home to over 300 employees with expertise in investments, communications, digital production, biomedical sciences, and everything in between.  The work housed here supports and augments the groundbreaking research conducted in HHMI labs across the nation.  As HHMI scientists continue to push boundaries in laboratories and classrooms, you can be sure that your contributions while working here are making a difference.

We are looking for a driven, dynamic, and committed Recruiting Coordinator to support the Talent Management team within the People & Culture function at HHMI. In this role, you will report to our Manager, Headquarters Recruiting, and focus much of your time on supporting the hiring activities for various departments based out of our Chevy Chase office.

If you’re passionate about providing a superb candidate experience, take pride in your organizational skills, and enjoy collaborating with others- we want to hear from you!

What we provide:

  • A role that is uniquely positioned to have impact across the organization by interfacing with and helping to hire a variety of roles across the Institute.
  • A hybrid work environment with three days onsite at our Chevy Chase, MD office, and two days remote.
  • An opportunity to learn and grow on the job through one-on-one mentorship and extensive professional development.  
  • A team that believes in continuous learning and cultivates a collaborative and supportive environment where all members of the team help each other.  
  • A competitive total rewards package that includes up to $10,000 in educational assistance reimbursement each year.

What you’ll do:

  • Support Recruiters and hiring managers in our full-cycle recruitment process including candidate screening, both virtual and on-site interview scheduling, facilitating all aspect of on-site interview logistics, gathering professional references, processing employment background checks, etc.
  • Focus on creating a stellar experience for every candidate by providing timely communication on recruitment process, sharing HHMI’s employment value proposition, and answering candidate questions.
  • Manage and coordinate candidate travel arrangements and expense reimbursement process.
  • Assist with set up, organization and management of virtual and in-person career fairs and recruiting events.
  • Manage timely posting/un-posting of job advertisements on internal and external job postings sites.
  • Submit and reconcile talent management team’s invoices in a timely manner.
  • Support recruiters with passive candidate sourcing efforts by networking and cultivating relationships with target candidates for various roles.
  • Update and maintain recruitment process resources (e.g., interview and feedback templates, reference check templates, etc.) and external and internal career pages content as needed.
  • Support with other administrative tasks as assigned.

What you bring:

  • Bachelor’s degree in Human Resources, Business Administration, Marketing, or similar discipline required or a combination of education and related experience. 
  • Minimum of one year of operational experience supporting a recruitment team.
  • Proficiency in working with technology systems (e.g., Applicant Tracking System, Workday, Zoom, MS Office, and SharePoint) preferred.
  • Excellent communication skills, both written and verbal.
  • Dependable ability to complete assigned duties in a fast-paced and changing environment.
  • Ability to take initiative and ownership of assigned tasks. 
  • Excellent attention to detail. 
  • Ability to build trusting relationships, encourage collaboration, and thoughtfully navigate interpersonal dynamics across the organization to provide high quality service.
  • Resourcefulness in handling several priorities within designated timeframes and adapting approaches to shifting demands.
  • Ability to handle and maintain confidential information

Physical Requirements
Remaining in a normal seated or standing position for extended periods of time; reaching and grasping by extending hand(s) or arm(s); dexterity to manipulate objects with fingers, for example using a keyboard; communication skills using the spoken word; ability to see and hear within normal parameters; ability to move about workspace. The position requires mobility, including the ability to move materials weighing up to several pounds (such as a laptop computer or tablet).
Persons with disabilities may be able to perform the essential duties of this position with reasonable accommodation. Requests for reasonable accommodation will be evaluated on an individual basis.

Please Note:
This job description sets forth the job’s principal duties, responsibilities, and requirements; it should not be construed as an exhaustive statement, however.  Unless they begin with the word “may,” the Essential Duties and Responsibilities described above are “essential functions” of the job, as defined by the Americans with Disabilities Act.

Compensation and Benefits
Our employees are compensated from a total rewards perspective in many ways for their contributions to our mission, including competitive pay, exceptional health benefits, retirement plans, time off, and a range of recognition and wellness programs. Visit our Benefits at HHMI site to learn more. 

Compensation Range
$26.33 (minimum) - $32.91 (midpoint) - $42.78 (maximum)

Pay Type:

HHMI’s salary structure is developed based on relevant job market data. HHMI considers a candidate's education, previous experiences, knowledge, skills and abilities, as well as internal equity when making job offers. Typically, a new hire for this position in this location is compensated between the minimum and the midpoint of the salary range.