Intern, Administration - 2024 Summer Internship Program
Internship Description | Intern, Administration – 2024 Summer Internship Program
Division | Director’s Office
Department | Administration
Reporting Relationship | Chief of Staff, Manager of Administration
Application Deadline: Must apply by May 1, 2024
About The Newark Museum of Art:
We acknowledge the traditional homelands of the Lenape, also known as the Delaware, upon which The Newark Museum of Art resides.
We welcome everyone with inclusive experiences that spark curiosity and foster community.
Founded in 1909 and located in New Jersey, The Newark Museum of Art (NMOA) is the state's largest museum and ranks twelfth nationally in terms of collection size. Global and diasporic, the collection includes more than 130,000 artworks, as well as significant holdings of science and natural history. From the ancient world to the art of today, NMOA boasts exceptional quality and depth in the Arts of Global Africa; Arts of Global Asia, featuring a renown Tibetan collection and Buddhist altar; Arts of the Americas, with particular strength in Native American art; Arts of the Ancient Mediterranean, and Decorative Arts.
Visitor-and community-centered, NMOA responds to the evolving needs and interests of the diverse publics it serves by offering exhibitions, programming, a research library, paid internships, and local and global partnerships. A four-acre campus includes the National Historic Landmark Ballantine House (1885); the Ward Carriage House (1860); the Old Stone School House (1784); the Alice Ransom Dreyfuss Memorial Garden; and Horizon Plaza. Under the leadership of Director and CEO, Linda C. Harrison, NMOA has launched an era of transformation to create an engaged citizenry by reimagining the role of the art museum for the 21st century.
Internship Summary: The Intern, Administration will support the daily operations of both the Administration Department and Director’s Office. This will include performing a wide range of office duties including document preparation and mailroom assistance. As a member of the 2024 Summer Internship Program cohort, the individual will have the opportunity to connect with their peers and other museum staff during lunchtime sessions, staff meetings, and museum programs.
Duration: The 2024 Summer Internship Program runs eight continuous weeks and 28 hours per week, from June 18th to August 9th.
Work Schedule: This internship is part-time, hybrid onsite/remote position, required to work onsite 3 days per week /may work from home up to 1 day per week.
Responsibilities:
- Assist with projects that support the Chief of Staff and Manager of Administration.
- Aid in the preparation of internal meetings by creating PowerPoint presentations, gathering supplies, and ensuring meeting spaces are set up appropriately.
- Administrative duties include file organization, records management, and archiving old documents.
- Assist in managing in- and outgoing packages and mail via USPS, UPS, FedEx, including weighing and affixing postage, etc.
- Support in sorting and delivering incoming mail by department to ensure timely distribution.
- Assist with office supply inventory and distribution.
- Other duties as assigned.
Knowledge, Skills, and Attributes:
- Undergraduate or graduate student, recent graduates (within one year of graduation)
- Major or focus in administration, non-profit management, art history, museum studies, or other related fields.
- Prior experience with mailroom equipment (scanning, faxing, copying, metering, binding) preferred.
- Creative thinking and growth attitude.
- Demonstrated ability to successfully interact with individuals from diverse backgrounds.
- Good presentation facilitation, oral, and written communication skills.
- Experience with Microsoft Office Suite (Word, Excel, PowerPoint, SharePoint, Outlook).
- Must be able to remain in a stationary position for extended periods of time, move about, and access and operate equipment.
- Ability to lift and move, up to fifteen (15 pounds).
Rate: $15.13/hourly
The Newark Museum of Art is an Equal Opportunity Employer. Upholding this commitment, we prohibit discrimination and harassment of any type and afford equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. This commitment applies to all aspects of employment, including but not limited to recruitment, hiring, compensation, training, promotion, placement, transfer, layoff, recall, leaves of absence, and termination.
We are dedicated to embedding the principles of diversity, equity, accessibility, and inclusion (DEAI) in all aspects of our work and organizational culture. In undertaking this work, the Museum is committed to anti-racism–conscious efforts and deliberate actions intended to create equal opportunities for all on both an individual and systemic level. We strongly encourage applications from individuals who identify as BIPOC, veterans, LGBTQIA+, and those with disabilities, as they play a pivotal role in our mission. More information on the Newark Museum of Art’s commitment to DEAI can be found here.
The Newark Museum of Art is dedicated to the full inclusion of all qualified individuals. As an integral part of this commitment, we ensure that employees and applicants with disabilities have access to reasonable accommodation. For inquiries regarding reasonable accommodation, please contact accessibility@newarkmuseumart.org.