Clerk II/Typing
General Description
This is a clerical position involving the independent performance of higher level clerical tasks. Employees of this class may exercise supervision or guidance over a small number of clerks and may train a small number of clerks in the procedures used for that section. General supervision is received from a higher level employee who is available to handle difficult technical or policy problems. Performs related work as required.
This is a Competitive Class position. The individual selected to fill this vacancy will be given a provisional appointment and will be required to participate in the next Civil Service Examination for this title.
A qualified applicant may be provisionally appointed and serve in the position until a Civil Service Examination is administered and an appropriate eligible list can be established to make a permanent appointment in accordance with the Civil Service Rule of Three. (See "http://www.cityofrochester.gov/article.aspx?id=8589935786" Provisional Appointment - FAQ's) If you are already a City employee and have permanent, competitive status in your current position and appointment to this title would result in a provisional appointment in another department, you will lose your previous permanent competitive rights.
CITY RESIDENCY WILL BE REQUIRED WITHIN ONE YEAR OF HIRE.
Typical Work Activities
- Prepares, types and maintains material such as correspondence or narrative reports using a personal computer;
- Prepares and maintains alphabetical, numerical or personnel files;
- Copies, sorts, distributes and files materials in a manual filing system;
- Obtains and gives out information in documents, records and files;
- Checks a variety of financial and statistical records and reports for accuracy and completeness;
- Enters information onto standard forms such as payroll or production records, authorization, certification, etc.;
- Answers routine questions by phone and in person;
- Schedules meetings and assembles material;
- May supervise or guide subordinates in the performance of their duties;
- May train subordinates in the procedures and functions of the section.
Minimum Qualifications
High school diploma or Equivalent, AND
- Associates degree in business management, secretarial science, office technology, or closely related field, AND one (1) year of full-time clerical experience (or its part-time equivalent) which included entering data into a personal computer. OR
- Three (3) years of full-time clerical experience (or its part-time equivalent) which included entering data into a personal computer.