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Capital Projects Coordinator

City of New Haven, CT
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Come work for the City of New Haven as a Capital Projects Coordinator!  Apply on our website directly here:  Employment Opportunities - City of New Haven - Online Employment Center (jobapscloud.com)

 

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As the City Capital Projects Coordinator, you will spearhead the seamless execution of various municipal development initiatives, from conception to completion. Your role will encompass orchestrating the planning, design, permitting, and construction phases of diverse projects aimed at enhancing the city's infrastructure and economic landscape. Working closely with stakeholders, you will navigate complex funding sources, ensure compliance with regulations, and drive forward the realization of impactful urban development endeavors. This pivotal position offers an opportunity to shape the future of our cityscape while leveraging your expertise in project management and coordination.

PRIMARY FUNCTIONS

This is a project management and coordination position providing highly responsible program management of City development projects including the coordination of planning, design, permitting and construction activities. Work involves needs assessment information gathering, financial planning, state and federal guideline compliance, and gathering public input. Additionally, the design, permit, and construction coordination from initial planning through construction, commissioning, and occupancy phases of city capital and economic development projects. 

Work also involves coordination of large project teams involving government and private partners and managing complex funding sources from government and non-government sources. All work is assigned and supervised by the City Engineer in collaboration with the Economic Development Administrator.

TYPICAL DUTIES AND RESPONSIBILITIES

  • Develops planning and program requirements from diverse stakeholders.
  • Gathers data and resources to implement the criteria into a cohesive program.
  • Coordinates and analyzes design documents to conform to the design intent.
  • Adapts program requirements to capital requests and construction cycles to mesh with funding sources.
  • Finds appropriate capital grants available and applicable to projects to assist in funding.
  • Prepares capital plan documents for public, state and federal grant application where appropriate.
  • Provides oversight of grant requirements and schedules.
  • Coordinates phases of projects to match design, funding and master plan projections, schedules or requirements.
  • Analyzes and coordinates contract work and on-site field work as required under contract for design and construction.
  • Coordinates requisitions for payments to various contractors and entities as per phases of the project.
  • Attends all meetings with committees; Board Committees, Public Hearings, Departmental Meetings with elected officials, community groups and other agencies or boards relative to coordination of the project intent as assigned.
  • Other tasks as assigned by the City Engineer in collaboration with the Economic Development Administrator.

EDUCATION, QUALIFICATIONS & EXPERIENCE

Graduation from an accredited college or university with a Baccalaureate Degree with a minimum of 10 years of experience in the planning, engineering, design and/or construction management disciplines; or any equivalent in combination of training and experience which provides the knowledge, abilities and/or skills:

KNOWLEDGE, EXPERIENCE, SKILLS & ABILITIES

  • Knowledge of the planning, design, and practices applied in the planning, site design, and construction of projects.
  • Knowledge of federal, state, and local funding programs and common regulations associated with such programs including administration of grant agreements.
  • Knowledge of building and life safety codes, and principles and practices of project management in construction.
  • Knowledge of the economic impact of development and techniques to analyze economic impact.
  • On-going knowledge of new building and construction technologies that can be utilized to improve or standardize city needs.
  • Ability to read, interpret and utilize plans, maps, specifications, cost estimates, budgets, reports, programs, public input, ADA and other special codes, and sustainable construction techniques and processes.
  • Ability to manage diverse project delivery teams consisting of City agencies, other government agencies, private developers and institutions, design teams, contractors, and other entities as needed.
  • Ability to create, administer and analyze project management tools and techniques including critical path scheduling.
  • Ability to coordinate and supervise the work of contracted professional entities.
  • Ability to prepare and present oral presentations, written reports, and informative graphic explanations of various aspects of projects.
  • Ability to communicate effectively with professional entities, contractors, city agencies, state and federal agencies, and the general public.

NECESSARY SPECIAL REQUIREMENTS

  • Must have at time of application a Connecticut Driver’s License and maintain throughout course of employment.

SALARY, BARGAINING UNIT & TERMS OF EMPLOYMENT

This is a Capital Fund, "Non-Tested" position. 

This position is included in a collective bargaining agreement with Local 3144, American Federation of State, County and Municipal Employees.
 

Bargaining agreements available to review HERE.

Special & Capital Funded employees shall not be covered by the City pension but shall continue to be covered by Social Security.

Employment is contingent upon the successful completion of: (1) a pre-employment background check, (2) a pre-employment physical examination, including pre-employment drug screening in accordance with the City’s Drug Free Workplace Policy*, and (3) a 90-day probationary period. Instructions and information on this pre-employment process are included in Conditional Offer of Employment.
 

Pursuant to the Federal Drug Free Workplace Act of 1988, The City of New Haven has a adopted a Drug Free Workplace Policy. The City of New Haven requires a pre-employment drug test, which includes screening for marijuana.