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Volunteer Human Resources Coordinator

Thaddeus Resource Center
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About Us:  

We empower girls and women to move from hopeless to hopeful! 

The Thaddeus Resource Center is a non-profit organization whose purpose is to restore HOPE, inspire GROWTH, and EMPOWER girls and women through education, life skill development, workforce training, and other supportive services. We pride ourselves in having established a family-oriented culture that promotes open communication and collaboration through our values of Empowerment, Commitment, Hope, Compassion, Community, and Grace. 

If you are looking for a HANDS-ON experience where you can truly make an IMPACT, join our team and help us achieve our mission and vision of reaching our community of women, girls, and at-risk youth. 

 

About the Role: 

A Human Resource Coordinator at Thaddeus will provide the individual with relevant skills in a variety of HR functions (outreach/managing volunteer applications) via hands-on, on-the-job training. 

The Volunteer Human Resources Coordinator will receive direct supervision from the Human Resources Manager under the Human Resources Department. 

 

This position is unpaid, but eligible for academic or course credit if approved by your educational institution.

 Responsibilities: 

  • Perform a variety of general administrative tasks (outreach, manage email and phone correspondence, maintain applicants records, etc.) 
  • Create job descriptions and manage online postings 
  • Schedule interviews as needed and maintain excellent communication with our candidates 
  • Stay organized and keep the HR Manager updated on assigned candidates as they go through the application process 
  • Handle tracking volunteer applicants and helping prepare various documents, and making sure they are filed within the correct staff personnel folder 
  • Assist the HR Manager with reference checks ensuring that the checks are completed in a timely manner 
  • Prepare rejection and acknowledgment letters, certificates of completion, etc. 
  • Mentor and develop all organization personnel for career progression and learning   
  • Assist in content writing for organization-wide marketing strategy for outreach and community engagement purposes 
  • Work closely with the Operations department and assist in the strategic planning process 
  • Perform other assigned duties as needed 

  

Qualifications: 

Required: 

  • Be actively enrolled in an undergraduate program pursuing a degree in Human Resources, Psychology or I/O Psychology (Junior or Senior level) pursuing a graduate-level degree in Human Resources, I/O Psychology OR have an equivalent combination of education, training, and experience 
  • Strong technical and organizational skills in addition to excellent written and verbal communication skills, in a professional environment 
  • A high level of integrity, accuracy, dependability, enthusiasm, and confidentiality 
  • Excellent multi-tasking, time management, interpersonal communication, and business writing skills 
  • Ability to work independently with little instructions and strong attention to details 
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc.) 
  • Intern must have the appropriate technology, internet connection, and ability to function in a virtual capacity via Microsoft Teams 

Preferred: 

  • Bilingual (English/Spanish) 
  • Pursuing a graduate-level degree in Human Resource Management, Applied Psychology, or I/O Psychology  
  • Previous administrative and/or HR experience 
  • Have an understanding of how to create and present Kahoot! Trivia games     
  • Comfortable working with data and spreadsheets 
  • Prior knowledge of photo/video editing software (Adobe Creative Cloud) and/or website maintenance experience 
  • Graphic design experience (making flyers/other marketing materials for recruitment purposes, especially with Canva Pro) 
  • Social media management experience (LinkedIn, Facebook, etc.) 
  • Proficiency in Microsoft Teams and OneNote, 8x8 Work, and Adobe Creative Suite (especially Adobe Acrobat DC) 
  • Prior experience working with non-profits 

 

Learning Objectives: 

  • The volunteer HR coordinator will learn how to perform a job analysis and update/post job descriptions for open positions 
  • The volunteer HR coordinator will learn to properly organize and file important incoming applicant documentation in internal databases
  • The volunteer HR coordinator will learn how to collaborate with a team to achieve organizational goals 
  • The volunteer HR coordinator will learn the recruitment and outreach processes for the organization 
  • The volunteer HR coordinator will learn general knowledge of strategic planning and tracking volunteer applicant records 
  • The volunteer HR coordinator will learn how to create and post content for candidate engagement, outreach, and recruitment purposes 
  • The volunteer HR coordinator will utilize Microsoft Office Suite applications to assist in completing HR functions 

 

Time Commitment and Working Conditions: 

  • The responsibilities for this role can be performed 100% remotely or as a hybrid experience 
  • Must be available to work a minimum of 20 hours per week 
  • Must be available for the following VIRTUAL weekly meetings: 

Weekly All Staff Meeting: Mondays 10:00 AM – 11:00 AM PST 

Weekly Department Meeting: Fridays 9:00 AM – 11:00 PM PST   

Individual Manager Meeting: TBD

  • Must be able to commit 6 months to 1 year (accommodations can be made for school schedules, as well as exams) 

NOTE: There are various department and program meetings held throughout the week and, as a Human Resources intern, you may be asked to attend with or represent the HR Manager at one of these other meetings throughout your internship - because of this, we recommend having somewhat of open or flexible availability. The purpose of attending the other meetings is to establish the needed knowledge to properly perform recruitment and selection duties (If you have questions regarding this and the specific meeting times, please ask during the interview process) 

 

Advantages: 

  • Participate in professional training offered to all employees 
  • Build a resume and explore career options (cross-functional training available) 
  • Apply skills and knowledge to the workplace 
  • Publication of written work on Thaddeus's official website 
  • Grow your network and build strong working relationships with previous and current Thaddeus staff 
  • Flexible scheduling to allow for changes in class/work schedule and final exams 

 

*** We are an equal opportunity employer. ***