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Office Specialist 2 – Office Specialist (Limited Duration)
Oregon Department of Transportation
Delivery & Operations Division – Region 4
Administrative Unit
Bend

The role:

Join our Region 4 headquarters in Bend! As our office specialist, you will provide secretarial, office and administrative services to managers and employees. We’ll teach you what you need to know to become knowledgeable in agency operations, the Statewide Transportation Improvement Program (STIP) cycle and project delivery, and the agency’s administrative functions. If you have clerical and communication skills, we want you!

Region 4 implements programs and projects initiated through the Statewide Transportation Improvement Program (STIP) and has three areas of focus: regional planning, project delivery and tech center, and operations and maintenance. Come join our approximately 380 employees in Region 4!

This is a limited duration appointment that is expected to end after approximately one year or sooner. Limited duration appointments are benefits eligible and have a designated maximum length of service. This position has the potential to become permanent. 

We encourage people from all backgrounds to apply for our positions. We hope you’ll join us on our path to increasing diversity, equity, inclusion and belonging through our values, commitments, strategies and actions.

A day in the life:

  • Perform reception, administrative, business and clerical support independently for the region office.
  • Maintain manager’s calendars and schedule meetings, conference rooms, vehicles, video conferences and other needs.
  • Process and complete all crew and operational invoices through our internal systems.
  • Process incoming and outgoing mail.
  • Make travel arrangements.
  • Prepare paperwork for personnel actions and position updates.
  • Assist with the recruitment and hiring process.
  • Process fleet records and prepare asset inventories.
  • Serve as the contact for building visitors, answer the phone, transfer calls, take messages and answer questions from the public, other agencies and offices.
  • Work is performed in an office environment and may require overtime and occasional travel.
  • To request a copy of the position description, which includes all duties and working conditions, please email ODOTRecruitment@odot.oregon.gov.  

What’s in it for you:

  • Work/life balance, 11 paid holidays a year, flexible work schedules, paid leave and so much more. Learn more about working at the Oregon Department of Transportation and the benefits we offer.
  • Comprehensive and equitable base salary offer within the listed range. Through an equal pay assessment, we will determine the salary offer using the information you provide in your submitted application materials. Please ensure your application materials are detailed, accurate and reflect your skills, experience (paid and unpaid) and education as they relate to the position when applying. 
  • The salary range listed is the non-PERS monthly salary range. If you are already a participating PERS member or once you become PERS eligible, the salary range will increase by 6.95%.
  • Public Service Loan Forgiveness opportunity!

Minimum qualifications:

Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents.

OR

An associate degree in any field.

OR

An equivalent combination of education and experience.

What we’d like to see:

If you have these attributes, let us know in your application materials! It's how we will choose whom to move forward! You do not need to have all these qualities to be eligible for this position. We may also use transferable skills, experience, education and alignment with ODOT values to help us decide who will move forward.

  • Experience performing clerical functions at a technical or secretarial level in an office setting which includes working with Microsoft Office software (Word, Outlook, Excel).
  • Experience processing certified mailings.
  • Experience with accounts payable processing.
  • Experience with scheduling or planning meetings.
  • Experience communicating verbally and in writing with a variety of people, answering questions and gathering and exchanging information.

Learn more and apply:

This recruitment closes at 11:59 p.m. on Monday, Feb. 3, 2025.

Please note that we can only accept applications through our website.

Questions? Call 503-910-6372 or email ODOTRecruitmentCC@odot.oregon.gov.

ODOT is an Equal Employment Opportunity and Affirmative Action Employer