Project Coordinator (Engineer)
Project Coordinator (Engineer)- Specializing in FISP + Facade
About Us: We are a 18 person architectural firm at the forefront of integrating cutting-edge technology into our work. Our team leverages advanced tools such as drones, laser scanning, and Building Information Modeling (BIM) to enhance precision, efficiency, and creativity in our projects. This technology-driven focus allows us to push the boundaries of architectural design and restoration, ensuring we deliver exceptional results that marry innovation with historical integrity. We are currently seeking a detail-oriented and proactive Project Coordinator (Engineer) to join our team and support our Project Managers in the successful execution of architectural projects.
Job Summary: The Project Coordinator (Engineer) will play a crucial role in supporting project management activities, including resourcing, task tracking, and coordination. The ideal candidate will be organized, communicative, and adept at multitasking, with a keen eye for detail and the ability to manage multiple projects simultaneously.
Key Responsibilities:
Email and Communication Management:
- Monitor and track relevant project emails.
- Assign tasks from emails to Trello and follow up on their progress.
- Coordinate with Project Managers to ensure efficient task assignment and tracking.
Task Assignment and Tracking:
- Assist Project Managers in assigning tasks on Trello based on project progress.
- Ensure tasks are updated and tracked efficiently.
- Assign tasks to relevant BIM team members or consultants as needed.
- Follow up with clients and contractors on action items from emails, site visit reports, and Trello tasks.
- Update Operations team weekly on project progress, milestones completed, and pending tasks, as well as roadblocks requiring technical or executive support.
Site Visit Coordination:
- Read site visit reports prepared by Project Managers and create appropriate action items in Trello.
- Track completion of site visit-related tasks and handle associated emails.
Coordination Tasks:
- Assist in coordinating site visits and initial surveys.
- Coordinate asbestos testing, bidding, DOB filings, initial FISP report filings, FISP 2 extensions, sidewalk shed letters, etc.
- Gather necessary documents such as certificates of insurance, schedules, drop plans, and other relevant construction administration information.
- Follow up with contractors to ensure timely submission of required documents.
- Coordinate Site Visit and hourly service allowances with Finance department and align with contractors construction schedule to aid Project Managers in scheduling of site visits and / or third party inspections.
Meeting Participation and Documentation:
- Attend kick-off meetings as necessary and prepare meeting minutes.
- Create meeting minutes based on recordings when unable to attend in person.
- Attend board/client Zoom meetings and document minutes, or prepare minutes from recordings.
- Create Trello action items from meetings and coordinate with the appropriate BIM team members, Project Management team, Operations team, clients, and consultants.
Qualifications:
- Bachelor's degree in Engineering
- 2+ years of experience in project coordination or a similar role in the architectural or construction industry.
- Proficiency in project management software such as BQE, Plangrid, Trello or similar tools.
- Excellent communication and organizational skills.
- Ability to multitask and manage multiple projects simultaneously.
- Strong attention to detail and problem-solving skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Benefits
- Health Insurance
- Vision Insurance
- Dental Insurance
- Life Insurance
- 401K matching program
- Quarterly Bonus (4 per year) (Based on performance)
- Additional End of year profit sharing (Bonus based on performance)
Mayta + Architecture D.P.C is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Diverse candidates are encouraged to apply.