Director's Executive Assistant

Executive Assistant – Director’s Executive Assistant
Oregon Department of Transportation
ODOT Headquarters – Director’s Office 
Salem

The role: 

We’re looking for someone who excels at time management, attention to detail and problem solving to join our team as the director’s executive assistant! In this position, you will assist and support the agency director by coordinating internal and external communication and acting as a point of contact for other state agencies, boards and commissions, the public, special interest groups and the legislature. You will also support the director in operational and mission goals which includes managing special projects and operational issues. Apply today!

We encourage people from all backgrounds to apply for our positions. We hope you’ll join us on our path to increasing diversity, equity, inclusion and belonging through our values, commitments, strategies and actions.

A day in the life:

• Assist and support the Director’s Office in the administration of operational and mission objectives, planning and strategies.
• Maintain the director’s schedule, coordinate meetings with internal and external partners, develop agendas and follow up on action items.
• Serve as a liaison on governmental and department issues, policies and rules as needed and assigned.
• Coordinate internal and external communication and act as a point of contact for other state agencies, boards and commissions, the public, special interest groups and the legislature.
• Research issues, prepare reports and present information to executive staff for review and decision.
• Prepare confidential documents for executive staff.
• Review requests for information sent to the Director’s Office and coordinate responses.
• Hybrid work options available!
• Work is performed in an office and may require evening or weekend work.
• To request a copy of the position description, which includes all duties and working conditions, please email ODOTRecruitment@odot.oregon.gov.  

What’s in it for you:

• Work/life balance, 11 paid holidays a year, flexible work schedules, paid leave and so much more. Learn more about working at the Oregon Department of Transportation and the benefits we offer.
• Comprehensive and equitable base salary offer within the listed range. Through an equal pay assessment, we will determine the salary offer using the information you provide in your submitted application materials. Please ensure your application materials are detailed, accurate and reflect your skills, experience (paid and unpaid) and education as they relate to the position when applying. 
• The salary range listed is the non-PERS monthly salary range. If you are already a participating PERS member or once you become PERS eligible, the salary range will increase by 6.95%.
• Public Service Loan Forgiveness opportunity!

Minimum qualifications:

Four years of staff-level experience providing administrative support to management. The experience must include technical or analytical duties in the management of program goals and objectives; performing program or project planning; preparing, monitoring, or controlling budgets; or performing research and providing analytical information and/or recommendations used in management decision making.

Note: A bachelor's degree in business administration, management, public administration or a closely-related field may be substituted for up to two years of the required experience.

Special qualifications:

Driving is an essential function of this position. You must have a valid US driver license and an acceptable driving record. We will conduct pre-employment driving records checks on our final candidate(s). Your license does not have to be issued in Oregon to be considered. 

What we’d like to see:

If you have these attributes, let us know in your application materials! It's how we will choose whom to move forward! You do not need to have all these qualities to be eligible for this position. We may also use transferable skills, experience, education and alignment with ODOT values to help us decide who will move forward.

• Experience managing multiple priorities, determining urgency or importance and ensuring deadlines are met.
• Demonstrated experience supporting executive level leaders who frequently interact with other executives or elected officials.
• Demonstrated experience managing and arranging details of complex meetings with professionalism.
• Experience creating detailed and lasting processes that can be clearly communicated and followed by other agency leaders.
• Experience working collaboratively with others on a team and working with limited supervision.
• Excellent verbal and written communication skills.
• Experience preparing, reviewing and checking documents for accuracy.

Learn more and apply:

This recruitment closes at 11:59 p.m. on Tuesday, March 4, 2025.

Please note that we can only accept applications through our website.

Questions? Call 971-273-8687 or email ODOTRecruitmentEM@odot.oregon.gov.

ODOT is an Equal Employment Opportunity and Affirmative Action Employer